Dear Sir/Madam,
I am writing to request a confirmed copy of the bond that was issued to our company. As you are aware, the bond is an essential document that serves as a guarantee for the performance of our contractual obligations. We have recently encountered a situation that requires us to provide a copy of the bond to a third party, and we would greatly appreciate it if you could assist us in obtaining this document.
The bond in question was issued by your esteemed company on [date of issuance], and it is registered under the policy number [policy number]. We have reviewed our records, but unfortunately, we are unable to locate the original copy of the bond. Therefore, we kindly request that you provide us with a confirmed copy of the bond, which can be used as a substitute for the original document.
We understand the importance of maintaining accurate and up-to-date records, and we assure you that the requested copy will be used solely for the purpose of fulfilling our contractual obligations. We value our relationship with your company and would appreciate your prompt attention to this matter.
Please find below the necessary details for the confirmation of the bond:
1. Company Name: [Your Company Name]
2. Policy Number: [Policy Number]
3. Bond Amount: [Bond Amount]
4. Bond Expiry Date: [Expiry Date]
We would be grateful if you could send the confirmed copy of the bond to the following address:
[Your Company Address]
[City, State, Zip Code]
[Contact Person]
[Contact Email]
[Contact Phone Number]
Thank you for your assistance in this matter. We look forward to your prompt response and hope to continue our successful partnership with your company.
Yours sincerely,
[Your Name]
[Your Position]
[Your Company Name]
[Company Address]
[City, State, Zip Code]
