Best Practices for Crafting an Envelope Label for Your Resignation Letter

What to Write on a Resignation Letter Envelope

When you’re preparing to resign from your job, one of the first steps is to draft a resignation letter. However, many people often overlook the importance of the envelope. The envelope is the first thing your employer will see, and it sets the tone for the rest of the communication. So, what should you write on a resignation letter envelope? Let’s explore some tips and suggestions to help you make a lasting impression.

1. Your Name and Address

Start by writing your full name and address on the top left corner of the envelope. This ensures that the letter is addressed to you, and it helps in case the letter is misdelivered. Make sure your address is clear and legible, as it might be necessary for your employer to send you any remaining documents or payments.

2. Date

Include the date on the envelope as well. This is important for record-keeping purposes and shows that you are organized and professional. Make sure the date is written clearly and legibly, as it might be necessary for your employer to reference it in the future.

3. Company Name and Address

On the top right corner of the envelope, write the full name of the company and its address. This ensures that the letter is delivered to the correct location. Make sure the company’s address is accurate and up-to-date, as it might be necessary for your employer to send you any remaining documents or payments.

4. Attention Line

Below the company’s address, include an attention line that specifies who the letter is for. For example, you can write “Attention: Human Resources Department” or “Attention: [Your Manager’s Name].” This helps ensure that the letter is directed to the appropriate person within the company.

5. Reference Number (if applicable)

If you have a reference number or case number associated with your resignation, include it on the envelope. This helps your employer track your resignation and ensures that all necessary documents are sent to the correct person.

6. Confidentiality

In some cases, it may be appropriate to mark the envelope as confidential. This is particularly relevant if you are resigning due to sensitive reasons or if you are leaving on good terms. However, use this label sparingly, as it may not be necessary in all situations.

7. Additional Notes (optional)

If you have any additional notes or instructions for your employer, such as requesting a final paycheck or asking for a recommendation letter, you can include them on the envelope. This ensures that your employer is aware of your requests and can address them promptly.

In conclusion, what to write on a resignation letter envelope is an important aspect of the resignation process. By following these tips, you can ensure that your letter is delivered to the correct person and that your communication is professional and clear. Remember to keep your envelope simple, legible, and concise, and you’ll be well on your way to a smooth transition from your current job.