Mastering the Art of Postscript- Enhancing Your Letter with Professional Touches

How to Use Postscript in a Letter

In the world of written correspondence, the postscript, or P.S., is a small but significant addition to a letter. It serves as a way to include additional thoughts or reminders that might have been overlooked during the initial drafting process. But how exactly should one use a postscript in a letter? Let’s explore the best practices for incorporating this charming touch into your written communication.

Understanding the Purpose of a Postscript

The primary purpose of a postscript is to provide a final thought or add a personal touch to your letter. It can be used to emphasize a key point, apologize for an oversight, or simply express gratitude. A well-crafted postscript can leave a lasting impression on the recipient, making your letter memorable and personable.

When to Use a Postscript

Before adding a postscript to your letter, consider whether it truly enhances the message you’re trying to convey. Here are some instances when a postscript can be particularly effective:

1. To apologize for a mistake or oversight in the letter.
2. To remind the recipient of an important meeting or deadline.
3. To express gratitude for their time or assistance.
4. To share a personal anecdote or thought that is relevant to the main topic of the letter.

Formatting a Postscript

When writing a postscript, it’s important to format it correctly. Here are some guidelines to follow:

1. Start with “P.S.” followed by a space.
2. Use a slightly smaller font size than the rest of the letter.
3. Keep the postscript concise and to the point.
4. Avoid using a postscript for complex or lengthy messages.

Examples of Effective Postscripts

To help you better understand how to use a postscript, here are a few examples:

1. “P.S. I hope you enjoy the gift I sent. I know it’s not much, but I wanted to show my appreciation for your help with the project.”
2. “P.S. Don’t forget to attend the meeting next Thursday at 10 a.m. I’m looking forward to discussing the new project with you.”
3. “P.S. I apologize for not including your phone number in the letter. Please feel free to call me if you have any questions.”

Conclusion

Incorporating a postscript into your letter can add a personal touch and leave a lasting impression on the recipient. By following these guidelines and understanding the purpose of a postscript, you can effectively use this small but significant addition to your written communication. Remember, a well-crafted postscript can make all the difference in making your letter stand out.