Sample Letter- How to Politely and Professionally Terminate a Patient’s Relationship with Your Practice

How to Fire a Patient: Sample Letter

Firing a patient is a sensitive and challenging task that requires careful consideration and professionalism. Whether it is due to medical non-compliance, safety concerns, or ethical issues, it is essential to communicate the decision clearly and respectfully. In this article, we will provide you with a sample letter that can serve as a guide on how to fire a patient while maintaining a professional tone and minimizing potential conflicts.

Subject: Notification of Discontinuation of Patient Care

Dear [Patient’s Name],

I hope this letter finds you well. It is with a heavy heart that I must inform you of a significant change in our professional relationship. After careful consideration and evaluation of your medical records, it has been determined that we cannot continue providing you with our services.

Reason for Discontinuation

The primary reason for this decision is [mention the specific reason, such as medical non-compliance, safety concerns, or ethical issues]. It is important to note that this decision has not been made lightly, and we have made every effort to address these concerns with you. Unfortunately, despite our best efforts, we have not been able to reach a resolution that is in the best interest of both parties.

Professionalism and Respect

We understand that this news may be unsettling for you. Please rest assured that our decision to discontinue care is not a reflection of your worth as a person or your previous experiences with our practice. We value the time we have had with you and are grateful for the opportunity to have served you.

Transition Plan

To ensure a smooth transition, we will provide you with the following information:

1. A list of alternative healthcare providers in our area who may be able to assist you with your medical needs.
2. Any necessary referrals or recommendations for follow-up care.
3. Contact information for our practice, should you have any questions or concerns.

Conclusion

We hope that you understand our decision and appreciate your cooperation during this process. We wish you the best of health and well-being in the future. If you have any questions or need further assistance, please do not hesitate to contact us at [practice contact information].

Thank you for your understanding and cooperation.

Sincerely,

[Your Name]
[Your Title]
[Practice Name]
[Practice Contact Information]