What is an Enclosure on a Cover Letter?
An enclosure on a cover letter refers to additional documents that are attached to the letter to provide further information about the applicant or to support their application. These enclosures can be crucial in making a strong case for the candidate, as they offer tangible evidence of their qualifications, experiences, and achievements. Understanding the purpose and importance of enclosures can significantly enhance the effectiveness of a cover letter.
Types of Enclosures
There are various types of enclosures that can be included with a cover letter. Some common examples include:
1. Résumé or CV: This is the most common type of enclosure. It provides a comprehensive overview of the candidate’s education, work experience, skills, and qualifications.
2. Letters of Recommendation: These are written by individuals who can vouch for the candidate’s abilities, character, and work ethic. They can come from former employers, colleagues, professors, or mentors.
3. Transcripts: Academic transcripts can be included to demonstrate the candidate’s academic achievements and qualifications, particularly for positions that require a specific level of education.
4. Portfolios: For creative or technical positions, portfolios showcasing the candidate’s work can be an excellent way to highlight their skills and expertise.
5. Certifications and Licenses: Any relevant certifications or licenses that the candidate holds can be included to demonstrate their professional qualifications.
6. Work Samples: For certain positions, including samples of the candidate’s work can provide concrete evidence of their abilities and past successes.
When to Include Enclosures
It is essential to consider when to include enclosures in a cover letter. Here are some guidelines to follow:
1. Follow Instructions: Always check the job posting or application guidelines to see if enclosures are required. If they are not explicitly mentioned, it is best to err on the side of caution and not include any additional documents.
2. Be Relevant: Only include enclosures that are directly relevant to the position and the candidate’s qualifications. Irrelevant documents can detract from the overall application.
3. Keep It Concise: Avoid including too many enclosures, as this can overwhelm the hiring manager. Aim to include only the most important and relevant documents.
4. Format Appropriately: Ensure that all enclosures are formatted neatly and professionally. This includes using appropriate file formats, such as PDFs for documents and JPEGs for images.
Conclusion
In conclusion, an enclosure on a cover letter is an essential component of a well-rounded application. By thoughtfully selecting and including relevant enclosures, candidates can strengthen their application and make a compelling case for their suitability for the position. Remember to follow the guidelines provided by the employer and ensure that all enclosures are formatted and presented professionally.
