Concluding Your Letter with Elegance- Mastering the Art of Using ‘With Regards’
How to End a Letter with Regards
Ending a letter with “regards” is a common and professional way to conclude your correspondence. It shows respect and gratitude towards the recipient, and it leaves a positive impression. In this article, we will discuss how to effectively end a letter with regards, including the appropriate tone, format, and additional elements to consider.
Choosing the Right Tone
When ending a letter with regards, it is essential to maintain a professional tone. The language should be polite and respectful, reflecting the purpose of your letter. If the letter is formal, use a formal tone, and if it is semi-formal or informal, adjust the language accordingly.
Formatting the Closing
To end a letter with regards, follow these steps:
1. Begin with “Sincerely” or “Best regards,” depending on the formality of the letter.
2. Add a comma after the phrase.
3. Follow with your name, ensuring it is appropriately formal or informal based on the context.
For example:
– Formal: “Sincerely, [Your Name]”
– Semi-formal: “Best regards, [Your Name]”
– Informal: “Cheers, [Your Name]”
Additional Elements to Consider
1. Personalize the closing: If you know the recipient well, you can personalize the closing by using their name, such as “Best regards, John” or “Warm regards, Sarah.”
2. Include a call to action: If you expect a response or further action from the recipient, mention it in the closing. For example, “I look forward to hearing from you soon, regards, [Your Name].”
3. Thank the recipient: If appropriate, express gratitude for their time or assistance. For example, “Thank you for your help, regards, [Your Name].”
Example of a Letter Ending with Regards
Dear [Recipient’s Name],
I hope this letter finds you well. I wanted to express my gratitude for your assistance with the project. Your expertise and guidance were invaluable, and I appreciate your time and effort.
Please let me know if there is anything else I can do to support the project. I look forward to our continued collaboration.
Best regards,
[Your Name]
Conclusion
Ending a letter with regards is a simple yet effective way to convey professionalism and respect. By following the guidelines outlined in this article, you can ensure that your letter leaves a positive and lasting impression on the recipient.
