How to Draft Letter of Recommendation
Writing a letter of recommendation can be a challenging task, especially if you want to ensure that it effectively highlights the strengths and accomplishments of the individual you are endorsing. Whether you are writing a letter for a colleague, friend, or student, the following guidelines will help you draft a compelling and professional recommendation letter.
1. Understand the Purpose of the Letter
Before you start writing, it is crucial to understand the purpose of the letter. Is it for a job application, a scholarship, or a graduate school admission? Knowing the purpose will help you tailor the content of the letter to address the specific requirements of the recipient.
2. Gather Information
Collect all relevant information about the individual you are recommending. This includes their academic achievements, professional experience, personal qualities, and any specific examples that demonstrate their strengths. If possible, ask the person for a copy of their resume or a list of their accomplishments to ensure you have all the necessary details.
3. Begin with a Strong Opening
Start your letter with a strong opening that captures the reader’s attention. You can begin by stating the purpose of the letter and your relationship to the individual. For example, “I am writing to recommend [name] for the [position/scholarship/program] at [institution]. As [position/role], I have had the pleasure of working with [name] for the past [number] years.”
4. Highlight Key Qualities and Achievements
In the body of the letter, focus on the individual’s key qualities and achievements. Use specific examples to illustrate their strengths and provide evidence of their capabilities. For instance, “During [name]’s tenure at our company, they demonstrated exceptional leadership skills by successfully leading a team of [number] members to complete a project that resulted in a [specific outcome].”
5. Be Concise and Organized
Keep your letter concise and well-organized. Avoid unnecessary details and focus on the most important aspects of the individual’s qualifications. Use short paragraphs and bullet points to make the letter easy to read.
6. Provide a Personal Touch
Include a personal touch to make your letter stand out. Share a brief anecdote or story that demonstrates the individual’s character and values. This can help the reader form a stronger connection with the person you are recommending.
7. End with a Strong Conclusion
Conclude your letter by summarizing the main points and reiterating your recommendation. For example, “In conclusion, I highly recommend [name] for the [position/scholarship/program] at [institution]. Their exceptional skills, dedication, and positive attitude make them an ideal candidate for this opportunity.”
8. Proofread and Edit
Before sending the letter, proofread and edit it for any grammatical errors or typos. Ensure that the letter is well-structured and flows smoothly. Consider asking a colleague or friend to review the letter for feedback.
By following these guidelines, you can draft a compelling and professional letter of recommendation that effectively showcases the strengths and accomplishments of the individual you are endorsing.
