Effective Strategies for Nurturing and Reminding Recommenders to Submit Your Letter of Recommendation

How to Remind About Letter of Recommendation

Writing a letter of recommendation is a significant favor that individuals often extend to their colleagues, students, or employees. However, it is essential to ensure that the person writing the letter has enough time to prepare a thoughtful and comprehensive document. This article will provide guidance on how to remind someone about writing a letter of recommendation, ensuring that both the recommender and the individual seeking the recommendation are on the same page.

1. Choose the Right Time to Remind

Timing is crucial when reminding someone about a letter of recommendation. Ideally, you should reach out well in advance of the deadline or application date. This gives the recommender ample time to write the letter without feeling rushed. For instance, if the deadline is in three months, it would be appropriate to send a reminder two months before the deadline.

2. Personalize Your Reminder

A personalized reminder can make a significant difference. Instead of sending a generic email, take the time to address the recommender by name and mention specific details that are relevant to their relationship with the individual seeking the recommendation. This personal touch can make the recommender feel more valued and motivated to complete the letter.

3. Provide a Clear Deadline

When reminding someone about a letter of recommendation, be sure to provide a clear deadline. This will help the recommender prioritize the task and ensure that the letter is submitted on time. Additionally, include any relevant information regarding the application process or the specific requirements of the letter.

4. Offer Assistance

Let the recommender know that you are willing to help in any way possible. This could include providing additional information about the individual seeking the recommendation, offering to review a draft of the letter, or simply expressing gratitude for their time and effort. By showing that you value their help, you are more likely to receive a prompt and thoughtful response.

5. Follow Up

If the deadline approaches and you have not received a response, it is appropriate to send a gentle follow-up reminder. This follow-up should be concise and respectful, ensuring that the recommender understands the importance of the letter and the urgency of the situation. Remember to maintain a polite tone and express your appreciation for their consideration.

6. Offer Alternatives

In some cases, the recommender may be unable to write a letter of recommendation due to time constraints or other commitments. In such instances, it is helpful to offer alternative options, such as suggesting another individual who might be able to provide a recommendation or asking if the individual seeking the recommendation can write their own statement of purpose or personal essay.

By following these guidelines, you can effectively remind someone about writing a letter of recommendation, ensuring that both the recommender and the individual seeking the recommendation are well-prepared and on schedule. Remember to be respectful, patient, and appreciative throughout the process.